Workspaces

What is a workspace ?

A digital workspace is a collaborative social network where you can share with other members who want to work together on a project or in an assigned workgroup. Comuniti Groups therefore makes it possible to create groups around a medical study topic where each member can exchange, publish written content and upload work documents for the team to access.

How to create/join a workspace?

There are many ways for you to join a workspace :

→ Create a workspace

→ Get invited to an existing workspace

→ Create a workspace yourself 

Who can use this function ? Only members who work in medical or pharmaceutical professions whose account are already validated (24 to 48h).

How to create a workspace ?

Who can use this function ? Only members who work in medical or pharmaceutical professions whose account are already validated (24 to 48h).

To create a workspace, follow these steps:

1. Click on the name of your workspace, on the left-hand side

2. Access the All workspaces section

3. Click on New
   

4. Fill in all the fields (name of establishment, manager, address of the establishment, etc.

5. Accept the general conditions for the provision of Comuniti workspaces

6. Accept the Administrator terms and conditions of Comuniti Groups

7. Click on Sign to edit the contract of you are enabled otherwise click on Designate signatory

8. Validate the creation of the workspace

9. Enter the code sent automatically by SMS

10. Sign the contract

11. Validate the creation of the workspace.If you nominate a signatory, see below the next steps

Why sign a subcontract?
The subcontracting contract of the comuniti groups workspaces defines the respective obligations of the institution, MSD and its service providers with regard to the processing of personal data in accordance with the provisions of the Data Protection Act.
As part of the provision of the Comuniti platform by MSD, the Establishment recognizes that it is responsible for data processing and that MSD acts as a subcontractor.

How to create a workspace ?

How to sign the contract ?

If you nominate a signatory for the contract

If you click on Designate a Signatory, you must follow these steps:

1. Fill in the information about the signatory you have designated: last name, first name and e-mail.
2. An e-mail will be sent to him to inform him to sign the contract

Tip – The designated signatory does not receive an e-mail?
You can suggest that he looks in his junk mail or get closer to your IT department to make sure that emails from Comuniti Groups are not blocked.

Get invited to an existing workspace

After being invited to join a workspace, you will receive an invitation email. Here are the steps to follow:

1. Open the invitation email sent by Comuniti Groups
2. Click on the Join button
3. Log in if you already have a Comuniti Groups account or register.

How to request to join an existing group ?

Who can use this function ? Only members who work in medical or pharmaceutical professions whose account are already validated (24 to 48h).

To request to join an existing group, follow these steps:

1. Click on All workspaces tab
2. You can go through all of the existing workspaces or look for one in particular by using the search bar
3. Click on Request access and specify the reason why you want to join this workspace.

Note :
The workspace administrator will be informed of your request by email. If they accept, you will then be informed by email that your request has been accepted and that you can now join the workspace.

How to invite members to a workspace ?

Who can use this function ? Only members who work in medical or pharmaceutical professions whose account are already validated (24 to 48h).

 To invite members to join your workspace, you just need to follow these steps:

1. Click on Membership management
2. Click on Add a new member
3. Fill in the person’s first and last name, function and e-mail address. The telephone number is optional.

Tip – On iOS and and Android mobiles
1 – Swipe the screen to the left to open he right side bar
2 – Click on the «  » icon